In the modern information world, it is not unusual to use e-mail in order to get an internship (and this approach is considered more than normal). If you have an invitation for an internship or you would like to know about the availability of an internship, then write an e-mail to the specified contact. However, an email should be written as formally as possible (as if it were a real paper letter). Grammar, greeting and completion should correspond to the business style. Double check your letter before sending and be patient with it to wait for an answer.
1. Get yourself an email address that will look business-like professionally. During business correspondence, use a clear and logical e-mail address. Do not use nicknames, unnecessary (extra) characters and numbers. It is quite suitable for some variation of your real name. For example: (hidden) is more than a suitable option. If your current email address is associated with a profile on social networks (and some non-professional content is represented in this profile), then get yourself another address. In addition, configure privacy settings in this profile.
2. Study the activities and structure of the company. Before asking for an internship, take the time to study the company in which you would like to work. Visit the website. Read various news articles about this organization. If the company promotes a product (for example, a social network), then try to find time to use this product for a week and test its quality. Write your own ideas in the letter. Potential employers value those candidates who know something about their company and can logically consistently demonstrate their knowledge.
3. Find common contacts. It is very beneficial to have connections in the company. Use social networks like LinkedIn and Facebook to search for keywords relevant to the company. If you find any contacts, then check the positions occupied. Politely ask for a phone number or arrange a personal meeting. Ask for advice about applying for an internship. If you use LinkedIn, you can see which of the people found work for the firm. Do not hesitate to ask them to let them know about your contacts. But be tactful, and do not address the same person several times. Many universities open online access to alumni databases. With the help of these sites you can search for those people who are engaged in a specific job or occupy a certain position. Those graduates who provided their contact information are usually ready to receive e-mails and / or phone calls from students. During the conversation about the company, it is necessary to mention that you are interested in an internship. Ask about the organizational structure of the company, the work environment, the goals and objectives of the business and so on.
4. Decide who will be the recipient of your letter. Is there a contact name on the brochure with the proposal for internship? If so, use this person's name and email address. If the contact person is not indicated, then call the company and find out who is involved in solving the questions about the internship. If this is not the case, then send an e-mail to the head of the personnel department of the company. If you have already communicated with someone who already works for the company, then you can mention this at the beginning of your email. If you could not find the name of any employee, then email "Dear Sirs or Employees".
5. Indicate the exact subject of the letter. You want your e-mail to stand out from the huge volume of e-mail messages? If so, you could write, for example, "Company X Internship Statement: Ivan Vetrov". If possible, use the specific wording that the employer requires. These tips will best help you write a letter asking for an internship by e-mail.